BOX FIELDS

Field Name

Max. Characters

Description

SKP Barcode*

11

Unique barcode provided by Iron Mountain to identify a box.

Customer Box Number*

11

Customer-defined alphanumeric identifier for the box.

Division

12

Alphanumeric identifier assigned to the division to which the box belongs.

Department

12

Alphanumeric identifier assigned to the department to which the box belongs.

Record Code

10

Customer-defined alphanumeric code that defines a record type within a division or department and that indicates how the destruction date of a file is calculated.

Hold Code

3

Customer-defined code that overrides the retention schedule for a box, postponing its destruction until further review.

Reference 1*

25

Alphanumeric identifier typically used for legacy storage systems.

Reference 2

25

Additional alphanumeric identifier typically used for legacy storage systems.

Major Description*

30

Primary description of the box.

Minor Description*

30

Secondary description of the box.

Alpha From

10

Beginning of a customer-defined alphanumeric sequence by which the box is classified.

Alpha To

10

End of a customer-defined alphanumeric sequence by which the box is classified.

From Date

DD/MM/YYYY

Beginning of a customer-specified date span.

To Date

DD/MM/YYYY

End of a customer-specified date span.

Creation Date

DD/MM/YYYY

Date on which the box was added to Iron Mountain Connect Records Management.

Event Date

DD/MM/YYYY

Date of an event that correlates to this box.

Destruction Indicator

select option

Reason that the destruction of the box has been put on hold.

Indefinite, Permanent, Undefined

Destruction Date

DD/MM/YYYY

Date on which the box is to be or was destroyed by Iron Mountain, based on customer instructions or calculated from the retention schedule of its record code.

Long Description

2,500

Extended description of the contents of a box.